Get a Standing Ovation for Your Next Event!
The Lone Tree Arts Center (LTAC) is a unique cultural venue that provides for events from casual to elegant. Hosting everything from intimate weddings to theatrical performances to monthly business meetings, LTAC has the ability to make your event stand out from the rest. Our complimentary parking lot ensures that over 200 vehicles have convenient access to your event.
Spaces for 80 to 480 include the Event Hall with a glass wall opening outside to the beautiful Terrace Theater, a magnificent Grand Entry Hall with floor to ceiling windows, and the Main Stage Theater – a state-of-the-art facility not to be missed.
Coordination with our expert technical staff ensures a polished and professional event. Our professional staff and attention to detail will ensure your next event will be one-of-a-kind!
Venue Details And Rental Rates
The following chart details the maximum capacity of rentable spaces within the Lone Tree Arts Center:
|
Layout Style |
Main Stage |
Event Hall |
Terrace Theater |
Grand Entry Hall |
|
Theater |
480 |
200 |
350 (inc. lawn seating) |
150 |
|
Banquet |
n/a |
160 |
n/a |
80 |
|
Reception |
n/a |
225 (standing) |
150 |
225 |
|
Exhibits Tables |
n/a |
16 – 6’ X 30” |
n/a |
10 – 6’ X 30” |
- THE RENTAL INTEREST FORM MUST BE COMPLETED ONLINE.
-
In order to rent the Lone Tree Arts Center copies of the following are required: W-9 form, certificate of insurance, and proof of 501(c)3 (if tax exempt).
- All facility rentals are subject to availability which will vary depending on LTAC programming.
SAFETY INFORMATION
-
All equipment brought in and activity planned by the renter as it impacts the safety of anyone in the facility is subject to the approval of Lone Tree Arts Center.
For Profit Rental Rates
Non-Profit Rate
Government/Education Rate
* Rates with an asterisk include set up and break down by LTAC within this 6-hour window, otherwise rental becomes a full-day rental.
- Daily rate is from 6am – midnight, and hourly charges will apply outside of those hours.
- Rehearsal must be contiguous with performance, either the day before or the day of.
- All ticketed performances must be sold through the LTAC box office (see box office section for details and fees).
- A non-profit organization is one which holds an IRS 501(c)(3) designation.
- Rates subject to change without notice.
Included In Your Rental
- Supervisory work of the LTAC Technical Director and/or the Rental Events Manager.
- Basic sound system package, A/V projector and screen, counterweight rigging system, and standard lighting plot (renter assumes the cost of labor for board operators, stagehands, and laborers).
- Tables and chairs: 6’ rounds or 6’ banquet tables with brown banquet or white plastic chairs.
Not Included In Your Rental
- Necessary staff required to service event (see staffing section for details)
- Ticket handling and set-up fees (see box office section for details)
- Bar/Beverage Services (see concessions/bar section for details)
- Catering Fees (see catering section for details)
- Piano rental, $150
- Marley Flooring, $100 (no tap or rosin allowed)
- Linen rental, $11 each (cloth or plastic)
- Chair Sashes, $1 each
Staffing Your Event
- * Based on the complexity of the rental event, it will be determined if more staffing is needed by the LTAC Technical Director and/or the Rental Events Manager.
- ** If offering a hosted bar and the minimum is met, bartenders fees are waived. Hosted bars do include 20% gratuity. See bar section for additional details regarding concessions.
- For any events in the theater: a House Manager must be present throughout the time the public is in the facility as well as one hour before and after. For events with more than 300 expected patrons, two House Managers will be required.
- Ushers will be provided (at no additional cost) for all events to ensure public safety.
- Box Office personnel are required for all ticketed events. See box office section for additional details regarding concessions.
- Overtime expenses for all LTAC staff will be double the regular hourly rate pro-rated for each 30 minute time period after midnight.
- Additional labor will be required for the following (please note all labor needs will be determined solely by LTAC staff):
- special set-ups and rehearsals
- special custodial service
- any special security necessary
- restoration of the facility to the basic condition needed to resume regular program activity
| Minimum Time Allotment | Cost Per Staff, Per Hour | *Minimum Staff Requirement – Main Stage | *Minimum Staff Requirement – Event Hall | *Minimum Staff Requirement – Entry Hall | |
| Technical Staff (event labor, board operators, & stagehands) | 4-hrs | $30 | 3 Tech staff | 1 Tech staff | 1 Tech staff |
| House Manager(s) | 4-hrs | $30 | 1 HM staff* | Not Required | Not Required |
| Box Office Staff | 3-hrs | $25 | 2 BO staff | Not Required | Not Required |
| Bartender(s)** | 4-hrs | $25 | 1 Bar staff (per 50 attendees) | 1 Bar staff (per 50 attendees) | 1 Bar staff (per 50 attendees) |
| Front of House Staff | 4-hrs | $25 | Not Required | 1 FOH staff | 1 FOH staff |
| Security | 4-hrs | $30 | 1 Security staff | Not Required | Not Required |
| Janitorial Staff (beyond standard service) | $25 |
Box Office and Concessions
Box Office/Ticket Sales
Merchandise Sales
Concessions/Bar Service
Catering Your Event
Lone Tree Arts Center Approved Caterer List
Catering Requirements
- All facility rentals and their caterers are required to comply with the rules in LTAC’s catering policy.
- Cooking and/or Action Stations ARE NOT allowed in the building at anytime.
- Caterer must provide a valid business and sales tax licenses, clean health inspection, and certificate of insurance with LTAC named as an additionally insured.
Catering Fees
A 10% catering commission will be due to LTAC at the end of the rental period for all catering within the venue unless the cater is only dropping off.
Fees for a drop-off catering:
- $1 per person for under 50 guests
- $100 flat fee for groups of 51 to 150 guests
- $150 for groups of 151 plus guests
If catering includes hot food, the drop-off catering option may not be available.
