Employment and Auditions

Auditions

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Employment

Administrative and Artistic Assistant

 

GENERAL STATEMENT OF DUTIES:
Responsible for performing a wide variety of administrative clerical, and artistic support duties for the Lone Tree Arts Center (LTAC). Coordinates office support functions in relation to the Arts Center's goals and objectives.

EXAMPLES OF DUTIES:
(The following essential job functions and examples of duties are illustrative only and are not intended to be all-inclusive. Tasks may be modified, added or deleted at the discretion of the Executive Director):

Artistic

  • Coordinate with Executive Director on LTAC community outreach programs Student Matinees, Sensory Friendly (autism spectrum disorders), and SPARK! Alliance (memory loss individuals) and other outreach opportunities to help grow and develop each program.
  • Assist Business Manager with all performer contract needs, including check requests and other filings and tracking in Smartsheets.
  • Assist Production Manager with City's Arts Commission meetings and programs.


Administrative

  • Serve as the Lone Tree Arts Center's front desk person, professionally greeting guests, vendors, and other visitors at the Arts Center Administrative office.
  • Responsible for ensuring the Administrative Office is opened at 8:00 am daily.
  • Handle all incoming calls, directing them to appropriate staff and/or providing informative answers to questions.
  • Review and codes all invoices and Purchase Card (PCard) reports for self, Executive Director, and Business Manager.
  • Enter requisitions/purchase orders, special check requests, and on request download and distribute monthly GL reports from the City's accounting software.
  • Create and/or modify memos, meeting minutes, correspondence, and reports.
  • Assist Development Team with the Lone Tree Arts Center Fund meetings, stewardship of donors, and special events.
  • Monitor and purchase all office supplies.
  • Responsible for admin petty cash bank, issuing, and reconciliation.
  • Acting communication link between LTAC and City offices for general informational requirements including distributing upcoming events to City Clerk's office for Council meetings
  • Manage all office equipment, including, but not limited to; copy machine, postage machine, kitchen equipment (dishwasher, refrigerators, coffee machines, etc.).
  • Responsible for receiving, opening, sorting, and distribution of mail and other deliveries - travel between LTAC and City offices will be necessary on a frequent basis to pick-up and deliver documents and mail.
  • Assist all departments with projects as necessary.
  • Responsible for managing LTAC vehicles, including scheduling maintenance with fleet officers and track usage.
  • Other duties as assigned.

QUALIFICATIONS:

  • Must have a college degree.
  • Requires a minimum of 2 years’ experience in a professional Administrative Assistant role and/or a minimum of 2 years’ experience with a professional performing arts organization.
  • Candidates with experience in and a passion for the arts strongly preferred.

KNOWLEDGE, SKILLS & ABILITIES:

  • Must have excellent Microsoft Office (Word, Excel, and PowerPoint) skills.
  • Smartsheet experience a plus.
  • The successful candidate will have a commitment to helping their neighbors with a passion for being involved in their community.
  • A reasonable understanding of the accounting and budgeting process required.
  • Strong written and verbal communication skills with the ability to effectively communicate and interact with all levels of personnel, clientele, and visitors of the Lone Tree Arts Center.
  • Working under pressure and meeting deadlines is essential.
  • Must hold a valid driver’s license. Ability to handle telephone calls and walk-ins in a courteous and professional manner, with a variety of people and temperaments in potentially stressful/high volume situations.
  • Demonstrated personal effectiveness, credibility, thoroughness, flexibility, and collaboration skills in adhering to and advancing both the Lone Tree Arts Center and City’s vision, mission and values.

Position Type and Expected Hours of Work

This is a non- exempt, full time position. The Lone Tree Ars Center business hours are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evenings or weekend shifts may be required.

Learn more and apply.